Terms & Conditions
1.1 Richard Whitehead Runs Britain (“The Event”) is a running event, scheduled to take place between 13 August 2013 to 23 September 2013. The Event is organised by Run Across Britain Ltd (“Run Across Britain”) and shall be referred to as the “Richard Whitehead Runs Britain” or such other title as Run Across Britain may advise.
1.2 Only persons aged 18 years or above as at 31st July 2013 are eligible to participate in the Event.
1.3 Applicants must complete and submit the online registration form (“Online Registration Form”) which can be found at www.richardwhiteheadrunsbritain.com (the “Event Website”)
1.4 All successful applicants (hereinafter referred to as “Runners”) will be notified by way of an email confirmation that they have been allocated a place to take part in the Event (“Online Confirmation”)
1.5 On receipt of a confirmation email the Runner then pays the Registration Donation (registration amounts section 1.11) directly to Richard Whitehead’s Virgin Money Giving page: www.virginmoneygiving.com/richardwhiteheadrunsbritain.com. The Runner will donate under their own name and include the date and duration of their run in their comments with their donation. Gift aid may be claimed on the Fundraising Pledges and we would ask that you and your sponsors do make this election whenevr you are eligible.
1.6 The Runner will be emailed a link to their Virgin Money Giving page in which they can start their fundraising (minimum amounts section 1.11)
1.7 Places in the Event are strictly limited and therefore applications are subject to availability and will be made available as event sections (“Stages”) within the full Event, and will be clearly defined on the event website and any other associated marketing materials.
1.8 Subject to clauses 1.2 to 1.6 (inclusive) above, Run Across Britain will consider applications for Runners to enter Stages on a first come, first served basis and against a set of fixed criteria (which are detailed herein), by eligible Runners (which Run Across Britain shall determine at its absolute discretion) and otherwise in accordance with these Rules and Regulations (“Rules and Regulations”).
1.9 The relevant date for registrations shall be the date the Runner receives the Online Confirmation. Run Across Britain is not responsible for technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may prevent receipt by Run Across Britain of an Online Registration Form or receipt by an applicant of an Online Confirmation. For the avoidance of doubt, if, for any reason whatsoever, an applicant does not receive an Online Confirmation, said applicant shall not be considered to be a Particpant and Run Across Britain shall not be responsible for the applicant’s failed application.
1.10 The Registration Donation is non-refundable under any circumstances and is due as outlined below, on submission of the Online Registration Form. If payment is rejected or not cleared for whatever reason, Run Across Britain reserves the right to refuse registration and entry into the Event.
1.11 Stage Type Registration Donation Recommended minimum Fundraising Pledge Marathon £50 £400 10km £40 £100 5km £25 £50
1.12 Subject to the other provisions of this Clause 1, submission of the Online Registration Form, payment of the Registration Donation. Proof of eligibility and receipt of the Online Confirmation shall (together) entitle the Runner to participate in the Event.
1.13 The Event is personal to the Runner accepting these Rules and Regulations, and the Runner undertakes and agrees (i) only to participate in the Stage assigned to his/her registration, (ii) not to authorise or permit any third party to use his/her assigned place for the Stage and (iii) not to sell, transfer or give any other person the right to participate in the Stage and/or use the Runner’s assigned place.
1.14 If at any time it is discovered that any Runner should have been ineligible to participate in the Event or if participation in the Event should have been refused for any reason whatsoever, Run Across Britain reserves the right to disqualify such Runner from/refuse such Runner entry to the Event. Further, Run Across Britain reserves the right to reject at any time any Online Registration Form which it believes to be fraudulent, or to disqualify at any time any Runner it believes not to have fully complied with these Rules and Regulations from participating in the Event. Run Across Britain shall not be liable in any way to such Runner as a result of any such disqualification or refusal. It is the Runner’s responsibility to ensure full compliance with these Rules and Regulations.
1.15 If any provision in these Rules and Regulations, whether in full or in part, is held to be invalid or unenforceable, all other remaining provisions (in full or in part) shall continue to be valid and enforceable.
1.16 These Rules and Regulations (and any documents referred to herein) constitue the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the Event. Nothing in these conditions shall constitute or be deemed to constitute a partnership between the parties. These Rules and Regulations shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the English courts.
2 RICHARD WHITEHEAD RUNS BRITAIN
2.1 The Event will take place between 13 August 2013 and 23 September 2013. 45 day period, with up to 5 planned rest days, and where others will be invited to participate in various Stages, subject to their adherence to the clauses within this document.
2.2 The Event is a run from John O’Groats to Land’s End to be completed by Richard Whitehead in marathon (26.2 miles) length based sections, one per day, within a 40-45 day period, with up to 5 planned rest days, and where others will be invited to participate in various Stages, subject to their adherence to the clauses within this document.
2.3 Runners are able to enter the following Stage distances, subject to availability: Marathon, 10km, 5km. Not all distances will be available on all days of the Event due to the nature of the route, and the distances given may only be approximate.
2.4 Runners will, in all categories, need to maintain the same running pace as their fellow runners and specifically with Richard Whitehead at all times during the Stage. Runners must at all times maintain their running position behind Richard Whitehead as specified in their briefing, and not attempt to overtake or run alongside him at any time, unless expressly asked to do so by Run Across Britain event representatives.
2.5 A Runner who is not able to maintain the same pace (based on approximately 5hr marathon pace, 9.5 mins per mile for 5km, and 10 mins per mile for 10km) will be issued with two verbal requests to change/increase their pace. The third request will be to join the support vehicle for the remainder of the assigned slot, until the point where they would have completed the assigned slot – their ‘finish’. Compliance with this process by Runners is a condition of entry and participation. Pacing figures are estimates and may change on the specific day. Run Across Britain representatives reserve the right to provide only one verbal request before a Runner is required to join the support vehicle due to ensuring the health and safety of all runners at that time.
2.6 Run Across Britain reserves the right to change the time, date, route and/or format of the Event and/or Stages and to cancel the Event and/or Stages, in whole or in part, without notice or liability to the Runner. Run Across Britain shall inform the Runner by email of any such change or cancellation.
2.7 Any Runner intending to cancel their place in the Event shall inform Run Across Britain as soon as reasonably practicable. The Registration Donation is nonrefundable under any circumstances.
2.8 Run Across Britain reserves the right to remove any Runner from the Event, either during or before it, due to ill health, or any other reason (at Run Across Britain’s discretion) that may render him/her unfit to safely complete the Event (or slow down the main event)
2.9 The Runner confirms that he/she will not take part in the Event if he/she is suffering from any contagious illness (in particular diarrhoea or vomiting symptoms) and confirms that he/she will report any illness during the Event to the Event medical staff immediately.
2.10 Without prejudice to Run Across Britain’s right to remove any Runner from the Event due to ill health pursuant to clause 2.9 above, the Runner acknowledges and agrees that:
2.10.1 In the event of a Runner having to leave the Stage because of injury, illness or voluntary withdrawal, he/she will be responsible for all repatriation travel costs and related incurred travel arrangements from the stage start location.
2.10.2 No illegal substances or performance enhancing substances of any kind are permitted to be used by any Runner either before or during participation in the Event. Run Across Britain reserves the right to refuse attendance at, or participation in, the Event by any persons found to have consumed or to have in their possession any illegal substances or performance enhancing substances of any kind.
2.10.3 Run Across Britain reserves the exclusive right and license throughout the world (and the Runner hereby grants Run Across Britain such exclusive right and licence) to interview and/or photograph and/or film the Runner at the Event (and before and after the Event as Run Across Britain may reasonably require) and to the unlimited, worldwide, sub-licensable right to record, film, reproduce and use in all current and future media (including without limitation, print, audio, visual, audio-visual, virtual media, the Internet, mobile telephony and so-called “3-G” technologies, CD-ROM or DVDs) the Runner’s name, likeness and image or facsimile image, signature, voice, video and film portrayals and other means of identification of the Runner, and any biographical or other information or data related to the Runner (including ride times and results), in connection with the production, advertisement, marketing, promotion or sale of Event sponsor products and/or the promotion, marketing or advertisement of Run Across Britain or any Event sponsor.
2.11 As a continuing condition of entry each Runner shall ensure that, for the duration of the Event:
2.11.1 He/she accepts that they are responsible for their own safety during the Event,
2.11.2 He/she agrees that they are responsible for their own fitness to take part in the Event, and will consult a doctor prior to the Event if necessary;
2.11.3 Due to the outdoor nature and endurance aspect of the Event, he/she maintains personal hygiene at all times, and adheres to all hygiene advice provided by Run Across Britain;
2.11.4 He/she displays the high visibility clothing provided on arrival and in the manner indicated during the Event;
2.11.5 He/she abides by all Event rules and regulations;
3 RUNNER’S WARRANTIES AND UNDERTAKINGS
3.1 The Runner acknowledges that participation in the Event is not possible without validly entering into this agreement on these Rules and Regulations and agrees to be bound by these Rules and Regulations.
3.2 The Runner agrees at all times during the Event to abide by the reasonable instructions and guidelines of Run Across Britain’s staff, nominated representatives, and contractors and to behave appropriately at all times on the route. Runners acknowledge and agree that Run Across Britain will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the following aspects of the Event: health and safety, logistical operations, participation, organisation and Rules and Regulations.
3.3 The Runner acknowledges that participation in the Event involves inherent risks of accident and injury.
3.4 The Runner acknowledges that he/she is personally responsible for his/her own belongings during the Event, and that he/she must collect any personal lost items from the Event vehicle before he/she leaves the Event for the day.
3.5 Participation in the Event is at the Runner’s own risk. The Runner irrevocably agrees to hold harmless, indemnify and reimburse Run Across Britain from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by Run Across Britain to any person (including the Runner and/or any of the Runner’s insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Runner’s attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of Run Across Britain or any of its employees or contractors).
3.6 The Runner confirms without reservation that he/she is in a good physical condition to participate in the Event, that he/she understands the endurance demands of the Event, and will not arrive at the Event in ill health or unfit to take part.
3.7 The Runner confirms that he/she will not publish or post on any website or other media operated by Run Across Britain or related to the Event any text, statement, photograph, image or other material which is obscene, blasphemous, defamatory, infringes the intellectual property or other legal rights of any third party or is otherwise unlawful, offensive or inappropriate. Run Across Britain will have the right to remove any material at its discretion and take appropriate legal action against any person found to be or alleged to be in breach of this clause 3.7.
3.8 The Runner’s travel to and from the start and finish of their participant stage of the Event each day shall be entirely at his/her own risk and cost.
4 PRIVACY STATEMENT
4.1 The Runner agrees and consents to Run Across Britain using his/her personal details provided in his/her Online Registration Form and Online Confirmation for the following purposes:
• As the Event organiser, Run Across Britain requires a record of your registration details including third party emergency contact details for internal administration purposes in order to properly conduct and to safely administer the Event.
• Run Across Britain will also keep records of medical information provided that it is kept confidential and may be shared only with medical personnel or teams allocated to the Event. Such information shall be deleted within a reasonable time following the completion of the Event
• Run Across Britain will use the Runner’s contact data submitted on the Online Registration Form to send the Runner information by e-mail and/or SMS relating to the Event, other Run Across Britain events and any further categories of news and promotional information as the Runner may have requested on the Online Registration Form.
4.2 The Runner agrees to inform Run Across Britain of any changes to the information supplied in their original Online Registration Form for the purposes of clause 4.1 above and particularly any changes to his/her medical condition and contact details. For this purpose, the Runner should contact Run Across Britain directly.
4.3 All information relating to Runners collected by or on behalf of Run Across Britain from which each Runner can be identified will be recorded electronically and will be used at all times in accordance with the Data Protection Act 1998. Run Across Britain will not disclose any such information to third parties, save as expressly stated under these Rules and Regulations. Each Runner is entitled to withdraw his/her consent to categories of e-mail and/or SMS communications from Run Across Britain and can do so at anytime by either: i) following the opt-out instructions provided in the relevant email or SMS, or ii) by writing to Run Across Britain Ltd, Suite 102, 111 Power Rd, London, W4 35PY. Please note that due to email production schedules you may still receive any mailings that are already in production. Runners acknowledge that a valid e-mail address or SMS contact number will be required at all times in order for Runners to receive important Event information and the Runner hereby consents to receive any such information.
4.4 To delete all of their information from Run Across Britain’s database, Runners may write to Richard Whitehead Runs Britain at Run Across Britain Ltd, Suite 102, 111 Power Rd, London, W4 35PY. In circumstances where the Runner requests deletion of his/her Runner’s profile, Run Across Britain reserves the right to maintain information about individual sales transactions (not including credit card details) for record keeping. The Runner’s attention is also drawn to clause 4.5 below.
4.5 Subject to the Runner’s right to modify or request the deletion of data from Run Across Britain’s database, the Runner hereby acknowledges that it is a strict condition of participation in the Event that all mandatory fields within a Runner’s profile are complete and correct at all times. These fields include, without limitation, gender, first name, surname, date of birth, medical condition information and emergency contact details. The Runner hereby acknowledges and agrees that this information is required by Run Across Britain in order to properly and safely administer and conduct the Event, and Run Across Britain reserves the right to refuse an applicant or a Runner entry to the Event in circumstances where that person either requests the deletion of such mandatory information from their Runner’s profile, or provides false or incomplete information.
I have read and agree to the terms and conditions of entry, and fundraising target. I am entering the Event at my own risk and Run Across Britain (and its employees and subcontractors) shall not be liable for any injury or loss that might occur as a result of my participation (this does not affect my statutory rights). I will seek medical advice if I have doubts about my ability to take part. I consent to the use of my image in any TV and other media coverage of the Event and Run Across Britain's promotional materials. I understand that entry fees, sponsorship and donations are non-refundable.